Privacy Policy 

Effective Date: September 22, 2026
Last Updated: September 22, 2026

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1. Information We Collect

Depending on how you interact with Mayari Aesthetics, we may collect the following information.

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A. Personal Information

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• Full name

• Date of birth

• Mailing and residential address

• Telephone number

• Email address

• Emergency contact information

• Identification information when required

• Account and login information

• Appointment information

• Communications with our office

B. Health Information

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• Medical history

• Current and previous medications

• Allergies

• Medical conditions and diagnoses

• Treatment history

• Laboratory and diagnostic information

• Information provided during telehealth consultations

• Information related to hormone therapy

• Information related to weight-management services

• Information related to aesthetic treatments

• Treatment photographs when applicable

• Other information reasonably necessary to provide healthcare services

When applicable, this information may constitute Protected Health Information (“PHI”) under the Health Insurance Portability and Accountability Act (“HIPAA”).

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C. Payment Information

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When you make a payment for services, payment information may be processed through our third-party payment processor, Bluefin Payment Systems. Mayari Aesthetics uses third-party payment technology to process payments and help protect payment information

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D. Website and Technical Information

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• IP address

• Browser type

• Device type

• Operating system

• Pages visited

• Date and time of access

• Referring website

• Website usage information

We may use cookies, analytics technologies, pixels, or similar technologies as described below.

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2. How We Use Your Information

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• Schedule and manage appointments.

• Establish and maintain medical records.

• Provide healthcare, aesthetic, wellness, and telehealth services.

• Evaluate medical eligibility for treatments.

• Communicate with you regarding appointments and care.

• Process payments.

• Coordinate prescriptions, laboratory services, and other healthcare services.

• Provide patient portal services.

• Provide telehealth services.

• Respond to questions and requests.

• Maintain and improve our website.

• Maintain business and financial records.

• Detect and prevent fraud or unauthorized activity.

• Comply with applicable laws and regulations.

• Protect the safety and rights of our patients and business.

• Send marketing or promotional communications when permitted by law and applicable consent requirements.

3. Electronic Health Record, Patient Portal, and Scheduling

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Mayari Aesthetics uses CharmHealth for electronic health record, patient engagement, scheduling, and related healthcare technology services. CharmHealth’s platform includes electronic health record, practice management, patient portal, telehealth, and related healthcare functionality. CharmHealth states that MedicalMine, Inc. acts as a HIPAA business associate with respect to applicable protected health information.

Information submitted through our CharmHealth patient portal, appointment scheduling system, telehealth system, or other CharmHealth services may be processed through CharmHealth’s systems in accordance with applicable agreements, privacy requirements, and HIPAA obligations.

For information about CharmHealth’s own privacy practices, please review the CharmHealth Privacy Policy.

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4. Website Hosting and Wix

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Mayari Aesthetics’ website is hosted and operated using Wix.com Ltd. (“Wix”). Wix may collect certain information automatically when you visit or interact with our website, including information such as your IP address, browser and device information, pages visited, website activity, and other technical information necessary to operate, secure, and improve the website.

Depending on the features enabled on our website, Wix may also process information submitted through website forms, appointment inquiries, contact forms, or other website functionality.

Wix may use cookies and similar technologies to provide website functionality, security, analytics, and other services.

Information submitted through the Mayari Aesthetics website may be processed by Wix as a service provider for website-related functions. Patients should not submit sensitive medical information through general website contact forms unless specifically instructed to do so.

For medical information, Mayari Aesthetics may direct you to our secure CharmHealth patient portal, telehealth platform, or other designated healthcare technology.

For additional information regarding Wix’s privacy practices, please review the Wix Privacy Policy.

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5. Payment Processing

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Mayari Aesthetics uses Bluefin Payment Systems to process patient payments.

Depending on the payment method and configuration used, payment information may be transmitted to Bluefin or related payment-processing systems for authorization, processing, security, fraud prevention, and transaction-related purposes.

For additional information about Bluefin’s privacy practices, please review the Bluefin Privacy Policy.

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6. Protected Health Information

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When Mayari Aesthetics provides healthcare services, we may use and disclose PHI as permitted or required by HIPAA and applicable federal and state law.

• Treatment

• Payment

• Healthcare operations

• Care coordination

• Maintaining medical records

• Compliance with legal requirements

• Public health activities

• Certain emergency situations

• Other uses or disclosures permitted or required by law

Certain uses and disclosures of PHI require your written authorization. Our Notice of Privacy Practices provides additional information regarding the use and disclosure of PHI and your rights under HIPAA.

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7. Information Sharing

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• CharmHealth / MedicalMine — electronic health records, patient portal, scheduling, telehealth, practice management, and related healthcare technology.

• Bluefin Payment Systems — payment processing and payment-security services.

• Pharmacies and prescription-related services.

• Laboratories.

• Healthcare providers involved in your care.

• Billing and administrative service providers.

• Information technology providers.

• Website hosting providers.

• Professional advisors.

• Government agencies or regulatory authorities when required or permitted by law.

• Other service providers necessary to operate our practice.

Where required by HIPAA, Mayari Aesthetics will maintain appropriate contractual safeguards, including Business Associate Agreements where applicable.

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8. Telehealth

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Mayari Aesthetics may provide healthcare services through telehealth technology. Information collected during a telehealth encounter may include medical history, symptoms, medications, diagnoses, treatment recommendations, photographs, laboratory information, and other health information necessary to provide care.

Telehealth information is handled in accordance with applicable privacy and healthcare requirements. Patients should use the designated secure patient portal or telehealth platform rather than ordinary email, text messaging, or social media to transmit sensitive medical information whenever possible.

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9. Marketing Communications

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We may use your contact information to send administrative communications, appointment reminders, educational information, and, where permitted, promotional or marketing communications.

You may unsubscribe from promotional email communications by following the unsubscribe instructions included in the communication.

Opting out of marketing communications will not prevent Mayari Aesthetics from sending communications necessary to provide healthcare services or manage your account, appointments, billing, or treatment.

We will not use or disclose PHI for marketing purposes when HIPAA requires patient authorization unless the appropriate authorization has been obtained.

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10. Patient Photographs

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• Medical record documentation

• Treatment planning

• Monitoring treatment progress

• Assessing treatment outcomes

• Clinical purposes

Photographs used as part of your medical record are treated as health information when applicable.

Use of patient photographs for advertising, social media, website content, testimonials, educational materials, or promotional purposes will be subject to appropriate consent or authorization when required. A patient’s decision not to authorize the use of photographs for marketing purposes will not affect the patient’s eligibility to receive healthcare services.

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11. Cookies and Analytics

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• Operate the website.

• Maintain website functionality.

• Understand website traffic.

• Analyze website performance.

• Improve the user experience.

• Support marketing activities where permitted.

Third-party services may also use cookies or similar technologies according to their own privacy policies. You may be able to control cookies through your browser settings.

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12. Third-Party Websites

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Our website may contain links to third-party websites and services, including CharmHealth, payment services, pharmacies, laboratories, social media platforms, scheduling services, and other healthcare or business services.

Mayari Aesthetics does not control the privacy practices of third-party websites. We encourage you to review the privacy policy of any third-party website before submitting personal information.

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13. Data Security

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Mayari Aesthetics uses reasonable administrative, technical, and physical safeguards designed to protect personal information and PHI against unauthorized access, use, disclosure, alteration, or destruction.

No electronic system or transmission method can be guaranteed to be completely secure.

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14. Data Retention

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Mayari Aesthetics retains information for as long as reasonably necessary to provide healthcare services, maintain appropriate medical records, process payments, meet legal and regulatory requirements, resolve disputes, maintain business records, protect our legal rights, and fulfill the purposes described in this Privacy Policy.

Medical records may be retained for the period required by applicable federal and New Jersey law.

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15. Your Privacy Rights

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• Request access to your medical information.

• Request copies of your medical records.

• Request an amendment to certain health information.

• Request restrictions on certain uses or disclosures.

• Request confidential communications.

• Request information regarding certain disclosures.

• Receive a copy of our Notice of Privacy Practices.

Certain requests may be subject to limitations under applicable law.16. New Jersey Privacy Rights

Mayari Aesthetics is committed to complying with applicable federal and New Jersey privacy requirements. Certain privacy rights may apply depending on the type of information collected, how the information is used, and the circumstances under which it is collected. Additional rights may apply under federal or state law.

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17. Children’s Privacy

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Our website is not intended for children to independently request healthcare services without appropriate parental or guardian involvement when required by law. We do not knowingly collect personal information from children through our website for purposes prohibited by applicable law.

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18. Changes to This Privacy Policy

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Mayari Aesthetics may update this Privacy Policy periodically. When changes are made, the updated Privacy Policy will be posted on this website with a revised “Last Updated” date.

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19. Contact Us

Questions regarding this Privacy Policy may be directed to:

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Mayari Aesthetics
191 Rock Road
Glen Rock, New Jersey 07452
Tel.: +1 (201) 639 - 4092
Fax: +1 -800 - 780 - 0791
Email: info@mayarimedaesthetics.com
 

Last Updated: September 22, 2026